Introduction
This guide outlines the process to transfer specified medical equipment between departments or locations within your healthcare facility using the HEMS (Hospital Equipment Management System). Following these steps ensures accurate tracking, accountability, and timely updates to asset records.
Process Description
Transferring medical equipment is a routine operation within healthcare facilities that involves updating the equipment's assigned department, location, responsible engineer, and identifiers. This process helps maintain operational efficiency and regulatory compliance by ensuring asset records are current and accurate.
Prerequisites
Before initiating the transfer, please gather the following details to facilitate a smooth update:
- Control Number: The unique identifier for the equipment.
- Department: The new department where the equipment will be assigned.
- Location: The specific location within the department.
- Assigned Engineer: The engineer responsible for overseeing the equipment.
- New Control Number: If applicable, the updated identifier for the equipment.
- Schedule Date: The planned date for completing the transfer.
Step-by-Step Transfer Instructions
- Collect and verify all required transfer details listed above.
- Submit a transfer request ticket through the HEMS One portal or your internal maintenance management system.
- Include the Control Number, new Department, Location, Assigned Engineer, New Control Number (if applicable), and Schedule Date in the ticket.
- Our engineering team will review the request and coordinate the transfer according to the schedule.
- Once the transfer is complete, asset records will be updated, and the ticket status will reflect the change.
Tips and Best Practices
- Ensure all equipment identifiers are accurate to prevent misplacement or record discrepancies.
- Schedule transfers during off-peak hours to minimize operational disruptions.
- Communicate transfers clearly to both originating and receiving departments.
Next Steps
After the transfer, confirm with the assigned engineer and the receiving department that the equipment is correctly installed and operational. If there are discrepancies or issues, please contact the HEMS support team immediately.
Contact Support
If you have questions or require assistance with the transfer process, please reach out to your EQ2 HEMS Account manager or visit our website at https://www.eq2llc.com/eq2-hems-cmms.