Select the Equipment Menu in the upper left of the HEMS One screen
Click on the Add New button on the upper right of the Equipment Inventory module.
Once the Add New button is clicked, a blank Equipment Inventory record will appear. Enter or scan in a control number for the equipment record.
Enter or scan in the UDI or GUDID number in the GS1/UDI field and then click the search button on the right side of the field. This will populate the Serial #, Model #, Manufacturer, and Equipment Type from the FDA’s website.
Once a model is selected, the Name, Manufacturer, EQ Type, Class, System, and Life Expectancy fields will be auto-filled with the information from the selected record.
Required fields appear yellow. Continue entering equipment information until all the yellow fields are completed. Once that is done, go to the right sidebar of the equipment record and use the checkboxes and drop-down lists to select any of the applicable items for the equipment.
Any information added to the Equipment Text field (on the bottom left of the Equipment Inventory record) will only be visible on the equipment record.
Any information added to the Work Order Notes field (on the bottom right of the equipment record) will be visible in the Request Text of any work order opened for the equipment (e.g. standing PO#, tech support email).
Once the Main tab data entry has been completed, click on the Schedule tab to schedule the equipment.
Check the Schedule By Date box to schedule the equipment. Once the box is checked, radio buttons will appear.
Note: If the Equipment Type, Equipment Model, Department, or Location radio buttons are chosen, the Schedule By date will populate with whatever those records have defined as their Schedule By date.
If the Equipment or Float radio buttons are selected, use the drop-down lists under Schedule Date to select the appropriate Month and Day.
The Schedule Template section will show any procedure associated with the equipment type or model and will indicate where the procedure came from.
If assigning an Engineer to the equipment, check the Assigned Engineer box and start typing in the available field. The employee names that match the entered type will appear. Select the applicable name from the available options.
If updating the Risk Score, Incoming inspection or Retirement Inspection, use the Other Details tab, check the applicable boxes, and update the information.
Use the Parts tab to add inventory parts to the record if applicable.
Use the attachment tab for any equipment record specific attachments.
If the equipment connects to the Network, fill in the Network information on the IT Fields tab by clicking on the Network button. Note: For DICOM interfacing devices, click on the DICOM button to add the information.
Use the scroll bar on the right of the Network Properties module (1) to scroll through the list of available options. Enter values in the fields in the far-right column. The center column data comes from the Model record (if any). Once the network information has been entered, click on the Accept button (2).
Once all the data has been entered, save the record using the save icon in the upper right of the Equipment Inventory Add/Edit module.